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Wedding Planning: Vendor Contracts
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June 22nd, 2009Uncategorized- Get it in writing. Before you pay a retainer or non-refundable deposit to any vendor for wedding services, it is imperative that you have all arrangements in writing in the form of a service contract, signed by both you and the respective vendor. Never ever pay a retainer to a vendor without a contract. If they do not have a contract for you to sign, I would say think twice about hiring them. If you truly want to hire them, then draw up your own written service agreement.
- Do not sign a contract until you have read every line. You absolutely must read every contract you sign to make sure you understand the vendor's terms and conditions for services. If there is something you do not understand, ask questions. If it's something that you do not agree to, then by all means let the vendor know to see if you can come to mutually agreed upon term. This is not to say that a vendor should rewrite his or her entire contract because this is not likely to happen due to the fact that contracts are designed to cover the parties involved.
- Review all vendor contracts. Every vendor contract should at least include the following: your event date, the location(s) of the event, the start and end times, including setup time, a cancellation policy, and a service description including any custom details or special requests that you discussed. In addition, the contract should have both a fee and payment schedule. The fee schedule should clearly outline what's included in the base or quoted price, the price of any additional services if you requested any, and the cost of overtime should your event go over the amount of hours included in the service. The payment schedule should include your retainer, which is due at the time of signing the contract and it should also clearly outline the due dates of remaining payments.
- Pay with a credit card. If possible pay for vendor services with a credit card. In this way, if there is a problem and you think in full conscious that you deserve a refund for services and the vendor denies you a refund, you will have a much better chance of obtaining that refund than if you had paid with cash or check. Another perk to using a credit is that you can earn points, for example for air mileage and in come cases cash-back and this may help you pay for your honeymoon. Please note that when I say pay with a credit card, I am not saying use your credit cards to finance your wedding as in get in debt. Don't charge what you can't afford to pay in cash!
- Go with your gut instincts! If it's something that does not sit well with you about a vendor and or his contract, then by all means trust your instincts and locate someone else to provide that service for you.
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